Etiquette: Forms of Address

Mr. President. Madam Ambassador. Your Excellency. A guide to sending impeccably addressed correspondence.


DIPLOMATIC LEADERS
RELIGIOUS LEADERS

The President of the United States

SALUTATION: Dear Mr. (Madam) President,
CLOSING: Most respectfully yours,
INVITATION, MAN: The President and Mrs. Washington
WOMAN: The President and Mr. Washington
SOCIAL ENVELOPE, MAN: The President and Mrs. Washington
WOMAN: The President and Mr. Washington
OFFICIAL ENVELOPE:
The President
The White House
Washington, D.C. 20500

Former President of the United States

SALUTATION: Dear Mr. (Mrs.) Jefferson,
CLOSING: Sincerely yours,
INVITATION: Mr. and Mrs. Thomas Jefferson
SOCIAL ENVELOPE, MAN: The Honorable Thomas Jefferson and Mrs. Jefferson
WOMAN: The Honorable Joan Jefferson and Mr. Jefferson
OFFICIAL ENVELOPE:
The Honorable Thomas Jefferson

The Vice President of the United States

SALUTATION: Dear Mr. (Madam) Vice President,
CLOSING: Sincerely yours,
INVITATION, MAN: The Vice President and Mrs. Adams
WOMAN: The Vice President and Mr. Adams
SOCIAL ENVELOPE, MAN: The Vice President and Mrs. Adams
WOMAN: The Vice President and Mr. Adams
OFFICIAL ENVELOPE:
The Vice President
United States Senate
Washington, D.C. 20510

Cabinet Member

SALUTATION: Dear Mr. (Madam) Secretary,
CLOSING: Sincerely yours,
INVITATION, MAN: The Secretary of State and Mrs. Novak
WOMAN: The Secretary of State and Mr. Novak
SOCIAL ENVELOPE, MAN: The Secretary of State and Mrs. Novak
WOMAN: The Secretary of State and Mr. Novak
OFFICIAL ENVELOPE:
The Honorable William Novak
Secretary of State
Washington, D.C. 20520

Attorney General

SALUTATION: Dear Mr. (Madam) Attorney General,
CLOSING: Sincerely yours,
INVITATION, MAN: The Attorney General and Mrs. Sharrer
WOMAN: The Attorney General and Mr. Sharrer
SOCIAL ENVELOPE, MAN: The Attorney General and Mrs. Sharrer
WOMAN: The Attorney General and Mr. Sharrer
OFFICIAL ENVELOPE:
The Honorable Robert Sharrer
Attorney General
Washington, D.C. 20530

United States Senator

SALUTATION: Dear Senator Collins,
CLOSING: Sincerely yours,
INVITATION, MAN: Senator Stephen Collins or Mr. and Mrs. Stephen Collins
WOMAN: Senator Margaret Collins or Mr. and Mrs. Stephen Collins
SOCIAL ENVELOPE, MAN: The Honorable Stephen Collins and Mrs. Collins
WOMAN: The Honorable Margaret Collins and Mr. Collins
OFFICIAL ENVELOPE:
The Honorable Margaret Collins
United States Senate
Washington, D.C. 20510

The Speaker of the House of Representatives

SALUTATION: Dear Mr. (Madam) Speaker,
CLOSING: Sincerely yours,
INVITATION, MAN: The Speaker of the House and Mrs. Barscz or The Speaker and Mrs. Barscz
WOMAN: The Speaker of the House and Mr. Barscz or The Speaker and Mr. Barscz
SOCIAL ENVELOPE, MAN: The Speaker of the House and Mrs. Barscz
WOMAN: The Speaker of the House and Mr. Barscz
OFFICIAL ENVELOPE:
The Honorable Joyce Barscz
Speaker of the House of Representatives
The Capitol
Washington, D.C. 20515

Member of the House of Representatives

SALUTATION: Dear Mr. (Mrs.) Covington,
CLOSING: Sincerely yours,
INVITATION: Mr. and Mrs. Samuel Covington
SOCIAL ENVELOPE, MAN: The Honorable Samuel Covington and Mrs. Covington
WOMAN: The Honorable Jean Covington and Mr. Covington
OFFICIAL ENVELOPE:
The Honorable Samuel Covington
House of Representatives
Washington, D.C. 20515

The Chief Justice of the Supreme Court

SALUTATION: Dear Mr. (Madam) Chief Justice,
CLOSING: Sincerely yours,
INVITATION, MAN: The Chief Justice and Mrs. Holmes
WOMAN: The Chief Justice and Mr. Holmes
SOCIAL ENVELOPE, MAN: The Chief Justice and Mrs. Holmes
Woman: The Chief Justice and Mr. Holmes
OFFICIAL ENVELOPE:
The Chief Justice of The Supreme Court
Washington, D.C. 20543

Associate Justice of the Supreme Court

SALUTATION: Dear Mr. (Madam) Justice,
CLOSING: Sincerely yours,
INVITATION, MAN: Mr. Justice Gladstone and Mrs. Gladstone
WOMAN: Madam Justice Cladstone and Mr. Cladstone
SOCIAL ENVELOPE, MAN: Mr. Justice Gladstone and Mrs. Gladstone
WOMAN: Madam Justice Gladstone and Mr. Gladstone
Official Envelope:
Mr. (Madam) Justice Gladstone
The Supreme Court
Washington, D.C. 20543

United States Ambassador to the United Nations

SALUTATION: Dear Mr. (Madam) Ambassador,
CLOSING: Sincerely yours,
INVITATION: Mr. and Mrs. Donald Eisemann
SOCIAL ENVELOPE, MAN: The United States Representative to the United Nations and Mrs. Eisemann
WOMAN: The United States Representative to the United Nations and Mr. Eisemann
OFFICIAL ENVELOPE:
The Honorable Donald Eisemann
The United States Representative
to The United Nations
United Nations Plaza
New York, NY 10017

American Ambassador

SALUTATION: Dear Mr. (Madam) Ambassador,
CLOSING: Sincerely yours,
INVITATION: Mr. and Mrs. Harold Dickey
SOCIAL ENVELOPE, MAN: The Ambassador of the United States and Mrs. Dickey
WOMAN: The Ambassador of the United States and Mr. Dickey
OFFICIAL ENVELOPE:
The Honorable Harold Dickey
The Ambassador of the United States
Tokyo, Japan

Secretary General of the United Nations

SALUTATION: Dear Mr. (Madam) Secretary General,
CLOSING: Sincerely yours,
INVITATION, MAN: The Secretary General of the United Nations and Mrs. Venezia
WOMAN: The Secretary General of the United Nations and Mr. Venezia
SOCIAL ENVELOPE, MAN: His Excellency, The Secretary General of the United Nations and Mrs. Venezia
WOMAN: Her Excellency, The Secretary General of the United Nations and Mr. Venezia
OFFICIAL ENVELOPE:
His (Her) Excellency,
The Secretary General of the United Nations
United Nations Plaza
New York, NY 10017

Foreign Ambassador

SALUTATION: Dear Mr. (Madam) Ambassador.
CLOSING: Sincerely yours,
INVITATION, MAN: The Ambassador of Spain and Mrs. Orlando
WOMAN: The Ambassador of Spain and Mr. Orlando
SOCIAL ENVELOPE, MAN:
His Excellency, The Ambassador of
Spain and Mrs. Orlando
WOMAN:
Her Excellency, The Ambassador of Spain and Mr. Orlando
OFFICIAL ENVELOPE:
His (Her) Excellency Juan Orlando
Ambassador of Spain

Governor

SALUTATION: Dear Governor Clinton,
CLOSING: Sincerely yours,
INVITATION, MAN: The Governor of New York and Mrs. Clinton
WOMAN: The Governor of New York and Mr. Clinton
SOCIAL ENVELOPE, MAN: The Governor and Mrs. Clinton
WOMAN: The Governor and Mr. Clinton
OFFICIAL ENVELOPE:
The Honorable George Clinton
Governor of New York

State Senator or Representative

SALUTATION: Dear Mr. (Mrs ) Flanagan,
CLOSING: Sincerely yours,
INVITATION: Mr. and Mrs. John Flanagan
SOCIAL ENVELOPE, MAN: The Honorable John Flanagan and Mrs. Flanagan
WOMAN: The Honorable Mary Flanagan and Mr. Flanagan
OFFICIAL ENVELOPE: The Honorable John Flanagan

Mayor

SALUTATION: Dear Mayor Santiago,
CLOSING: Sincerely yours,
INVITATION, MAN: The Mayor of Santa Fe and Mrs. Santiago
WOMAN: The Mayor of Sante Fe and Mr. Santiago
SOCIAL ENVELOPE, MAN: The Honorable Paul Santiago and Mrs. Santiago
WOMAN: The Honorable Carla Santiago and Mr. Santiago
OFFICIAL ENVELOPE: The Honorable Carla Santiago

Judge
SALUTATION: Dear Judge Knapp,
CLOSING: Sincerely yours,
INVITATION, MAN: Judge and Mrs. Harold Knapp
WOMAN: Mr. and Mrs. Harold Knapp
BOTH ARE JUDGES: The Judges Knapp

RELIGIOUS LEADERS

The Pope
SALUTATION: Your Holiness, or Most Holy Father,
CLOSING: Your Most humble servant,
ENVELOPE: His Holiness Pope John Paul II

Cardinal
SALUTATION: Your Eminence, or Dear Cardinal McGrath
CLOSING: Your humble servant,
ENVELOPE: His Eminence, John Cardinal McGrath

Archbishop
SALUTATION: Your Excellency, or Dear Archbishop Daley,
CLOSING: Your obedient servant,
ENVELOPE: The Most Reverend Francis Xavier Daley

Bishop
SALUTATION: Most Reverend Sir, or Dear Bishop Carlucci,
CLOSING: Your obedient servant,
Envelope: The Most Reverend Peter Carlucci

Abbot
SALUTATION: Right Reverend Johnson, or Dear Father Johnson,
CLOSING: Your obedient servant,
ENVELOPE: The Right Reverend Laurence Johnson

Monsignor
SALUTATION: Right Reverend Monsignor, or Dear Monsignor LaRue,
CLOSING: Yours faithfully,
ENVELOPE: The Right Reverend Monsignor Stephen LaRue

Priest
SALUTATION: Reverend Father, or Dear Father O’Malley,
CLOSING: Yours faithfully,
ENVELOPE: The Reverend Father Patrick O’Malley

Brother
SALUTATION: Dear Brother Andrew,
CLOSING: Yours faithfully,
ENVELOPE: Brother Andrew, (initials of his order)

Mother Superior
SALUTATION: Dear Reverend Mother,
CLOSING: Yours faithfully,
ENVELOPE: The Reverend Mother Emily

Sister
SALUTATION: Dear Sister Mary,
CLOSING: Yours faithfully,
ENVELOPE: Sister Mary, (initials of his order)

Episcopal Bishop
SALUTATION: Right Reverend Sir, or Dear Bishop,
CLOSING: Sincerely yours,
SOCIAL ENVELOPE: The Right Reverend and Mrs. Leland Osgood
OFFICIAL ENVELOPE: The Right Reverend Leland Osgood, D.D. Bishop of Philadelphia

Protestant Clergy
SALUTATION: Dear Mr. (Mrs.) Stapleton,
CLOSING: Sincerely yours,
INVITATION, MAN: The Reverend And Mrs. James Stapleton
INVITATION, WOMAN: Mr. and Mrs. James Stapleton
SOCIAL ENVELOPE, MAN: The Reverend and Mrs. James Stapleton
SOCIAL ENVELOPE, WOMAN: Mr. and Mrs. James Stapleton
OFFICIAL ENVELOPE: The Reverend Lucille Stapleton

Protestant Clergy with Doctrine
SALUTATION: Dear Dr. Kingston,
CLOSING: Sincerely yours,
INVITATION, MAN: The Reverend Dr. and Mrs. Frederic Kingston

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2 thoughts on “Etiquette: Forms of Address

    • Dear Stacy,

      When addressing a letter to a Doctor and her husband, the following are correct:

      Dear Mr. and Mrs. Smith OR Dear Doctor and Mr. Smith

      If you are addressing an envelope, the following is correct:

      Mr. and Mrs. John Smith

      OR

      Doctor Jane Smith
      and Mr. John Smith

      We hope this answers your question, and please feel free to email us at concierge@crane.com if you have any more :)

      Love & Letters,
      Crane & Co.

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